ADMINISTRATOR

Reporting to: Managing Director

Hours: 2-4 days per week dependent upon experience and availability

Salary: £18,000 p/a (pro rata)

Overall purpose of position

The main purposes of the position are to maintain the company's financial systems and to provide administrative support to the Company Directors.

Summary of Duties and Responsibilities

" Bookkeeping using SAGE Instant Accounting
" Invoicing customers
" Tracking and paying suppliers
" Reconciling bank accounts
" Maintaining and reconciling petty cash and expenses
" Maintaining cash-flow spreadsheets
" VAT returns
" Liaising with Accountant on preparation of quarterly management accounts and end of year accounts
" Keeping all financial records up to date and correctly filed
" Producing financial reports for Directors
" Maintaining employee files and liaising with Directors on all staff issues
" Monitoring company policies on Health and Safety, Equal Opportunities etc, and ensuring the company is compliant with current employment legislation
" Assisting Directors with recruitment
" Assisting Managing Director with grant applications
" Answering phone and email queries
" Maintaining office supplies and consumables etc
" General admin and filing
" Any other administrative or financial tasks as reasonably required by the Managing Director

Person Specification

Essential:
" Working knowledge of SAGE Instant Accounting
" Familiarity with standard accounting procedures for the financial duties outlined in the job description
" Ability to work both independently and in close collaboration with others
" Motivation and enthusiasm with excellent organisational skills
" Familiarity with Microsoft Office

Desirable:
" Experience of financial administration in small businesses
" Awareness of current UK employment legislation
" Experience of fundraising/ grant applications

Terms and conditions

The post is offered on a permanent basis subject to the successful completion of an initial three month probationary period.

To apply please send a CV and covering letter giving details of relevant experience and qualifications to reach Margaret Graves by Friday 11th August. Interviews will be held on Thursday 17th August. Emailed applications are welcome.

Send to:

Margaret Graves
Codeplay Software Ltd
2nd Floor,
45 York Place,
Edinburgh
EH1 3HP

T: 0131 466 0503

E: jobs@codeplay.com